Rules

For you to participate in this staffing program, you must comply with all of the following rules:

1. You must be an employee of St Mary Medical Center:
   • Full-Time, Part-Time, Pool or Per diem
2. If you are on orientation, on a leave of absence for any reason, or in a modified-duty position, you are not eligible to participate.
3. During a pre-scheduled PTO, you are eligible to bid on any shift.
4. Competencies, mandatory safety in-services, CPR certification, trauma requirements, and other required credentials (i.e. ACLS, PALS), must be up-to-date and complete as reflected on written documentation maintained by you to be eligible to bid in areas requiring such competencies.
5. Bid(s) will be considered for the staffing/skill mix needs on one or more of the following seven specialties: Critical Care, Emergency, Maternal Child Health, Medical-Surgical, Telemetry, Progressive Care, and Pediatrics.
6. If your regularly assigned nursing unit has needs for a shift at the same time as another unit, you are required to bid for your regularly assigned unit. If your home unit does not have a staffing need as reflected by a posted bid shift availability, your bid can be accepted on an alternate unit. Once your bid has been accepted by an alternate unit, a staffing variance on your home unit does not trump your previously scheduled/accepted bid shift.
7. You can only bid for those shifts and holidays in excess of your scheduled work hours.
   • Ex. – You must first meet your current scheduling obligations, and pool-tier commitment according to your pool or FT/PT status.
8. You cannot work more than 16 hours in a 24 hour period.
9. You cannot bid on shifts less than 2 hour increments, and for continuity of care standards, twelve (12) hour bids will take precedence over split shift in the acceptance process.
10. You must submit all bid(s) via computer. (Exceptions can be made for extenuating circumstances as agreed upon by your Nurse Manager or Nursing Supervisor).
11. If you bid and work a shift and then call out on another scheduled shift during the same pay period, you will not receive a premium bid shift rate for the bid shift. You will receive your base pay for the bided shift for which you actually worked. If you “call out for a bid shift your attendance calendar will reflect UTO and your payroll PTO accrual will be debited PTO hours and be paid at your base rate.
12. You cannot switch a scheduled shift with another nurse in order to participate in this staffing program.
13. Once a bid is accepted, you are responsible for working the shift, or finding coverage if unable to work. Your replacement will be compensated at the bided rate you had accepted. If you do not work the shift or find coverage, it is considered an absence occurrence and subject to disciplinary action (see # 11).
14. Bids will be reviewed/accepted in a timely manner on an as needed basis.
    • Accepted Bid Shifts: will be notified via on-line via check bid status
    • Rejected Bid Shifts: will be able to be viewed on line and no notification will occur.
    • Any SMMC colleague may view the status of bids via the check bid status option on www.smmcbid.com
15. If your bid is rejected and a need for that unit/shift resurfaces, the Nursing Staffing Office may call you back and request that you work at the original bid rate. You are not required to accept this offer to work that shift.
16. If the unit patient care needs change (volume and/or acuity) and there is not a staffing vacancy on another unit, you will be cancelled no later than 2 hours prior to the beginning of the scheduled bid shift.
17. If there is a patient care staffing variance on a different unit and the unit that accepted your bid shift no longer requires the additional staffing resource, you will be expected to report to work as scheduled and the unit specific process for reassignment of staff will be utilized to meet the staffing vacancy on the alternate unit.
18. When more than one staff member bids on the same shift at the same rate, shifts will be rewarded on a first come first bid bases. If the needs of the unit are the same.
19. Nurse Managers may bid on shifts, however, not on their own unit, as this would be considered conflict of interest.
20. Clinical Team Leads, Patient Care Coordinators, and Educators may bid on open shifts for any unit they are qualified for, but will need to follow the same rule of filling your regular assigned unit’s open shift first.

Revised 11/09/2006